Nomadventures Travel Participant Agreement
Behavioral Clauses, Terms of Participation & Release of Liability

This Participant Agreement (“Agreement”) sets forth the terms and conditions for participating in a group travel experience organized by Nomadventures (“Company,” “we,” “us”). By signing this Agreement, you (“Participant”) acknowledge, accept, and agree to abide by the following rules, policies, and liability terms, which are binding upon confirmation of your participation in any Nomadventures trip.


1. Code of Conduct
Participants agree to maintain respectful, courteous, and professional behavior toward all other participants, guides, organizers, vendors, and members of the public encountered during the trip. This includes, but is not limited to:

  • Respecting personal boundaries and shared spaces

  • Honoring cultural norms and local customs

  • Cooperating with trip organizers and following group guidelines

  • Nomadventures reserves the right to remove any participant from a trip, without refund, for disruptive, aggressive, or unsafe behavior that affects the experience, safety, or well-being of others.

2. Punctuality and Group Participation
Timeliness is essential to the success of group travel. Participants agree to adhere to all scheduled departure times, activity start times, and logistical check-ins. If a participant is more than 15 minutes late without notifying the trip leader, they may forfeit participation in that activity at their own cost and risk.

3. Alcohol and Substance Use
Nomadventures maintains a strict no-alcohol and drug-free policy for the duration of its trips. The use or possession of alcohol or illegal drugs is prohibited. Violating this policy may result in immediate expulsion from the trip without refund. This policy is enforced to promote group safety, comfort, and cultural sensitivity.


4. Health & Medical Responsibility
Participants must inform Nomadventures of any pre-existing medical conditions, allergies, or special needs prior to the trip. While Nomadventures will make reasonable accommodations, the Participant accepts full responsibility for their health and fitness to participate in trip activities.

Nomadventures is not responsible for any medical expenses, emergency evacuations, or health complications during the trip. Participants are strongly encouraged to obtain travel insurance that covers such risks.


5. Environmental & Cultural Responsibility
Participants agree to:

  • Follow Leave No Trace principles

  • Avoid damage to natural or cultural sites

  • Respect wildlife and local communities

  • Participation in clean-up or eco-conscious efforts is encouraged as part of Nomadventures’ sustainability mission.

    6. Compliance with Laws and Local Regulations
    All participants are expected to comply with applicable local, state, federal, and international laws during the trip. Any legal violation may result in immediate removal from the group without refund and will be the sole responsibility of the Participant.

7. Non-Discrimination Policy
Nomadventures promotes an inclusive environment free of discrimination and harassment. Any behavior deemed racist, sexist, homophobic, or otherwise discriminatory may result in removal from the trip without refund and permanent exclusion from future Nomadventures experiences.


8. Flexibility & Itinerary Disclaimer
Participants acknowledge that all itineraries are tentative and subject to change. Nomadventures will make every effort to adhere to the published schedule, but reserves the right to modify the itinerary, activities, or accommodations due to weather conditions, park closures, flight delays, Airbnb cancellations, safety concerns, or other circumstances beyond its control.

In the event of such disruptions:

  • Nomadventures will take all reasonable and authorized actions to adjust the itinerary

  • Substitute arrangements of comparable value or experience will be offered where possible

  • No refunds will be given for itinerary changes outside of the Company’s control

  • Participants agree to remain flexible and understanding and acknowledge that changes are an expected part of adventure travel.

9. Accommodation Issues
In rare cases where lodging (e.g., Airbnb or hotel) does not meet expectations or becomes unavailable, Nomadventures will act swiftly to resolve the issue, including arranging an alternative property. Participants agree to accept such adjustments as part of group travel dynamics and understand that perfection cannot be guaranteed.


10. Violation Consequences & Enforcement
Nomadventures maintains the right to enforce the above policies in the interest of group harmony and safety. Violations may result in:

  • A verbal or written warning

  • Temporary or permanent removal from group chats or activities

  • Immediate dismissal from the trip without refund

  • Ban from future participation in Nomadventures trips

  • These enforcement actions will be made at the sole discretion of the Nomadventures team and are non-negotiable.

  • Nomadventures reserves the right to issue a verbal or written warning prior to removal, but is not obligated to do so in cases of serious misconduct.

11. Background Check
Nomadventures reserves the right to conduct a basic background check on participants for the safety and well-being of the group. Refusal to comply may result in denial of participation.


12. Media Release
By signing this Agreement, Participant grants Nomadventures full rights to use photographs and/or video footage taken during the trip for promotional or commercial purposes, including but not limited to social media, website, and marketing materials.


13. Liability Waiver & Assumption of Risk
By joining a Nomadventures trip, I acknowledge that participation involves inherent risks, including but not limited to hiking, driving, weather exposure, wildlife encounters, and group-based travel dynamics. I voluntarily assume all such risks and release Nomadventures, its organizers, volunteers, and partners from any and all liability, claims, damages, or demands arising from my participation.

I agree that Nomadventures is not responsible for personal injury, illness, lost property, or additional expenses resulting from delays, changes, or unforeseen incidents during the trip.

 

14. Driver Liability Clause (Rental Vehicle Use)
If I volunteer or agree to drive a rental vehicle arranged by or on behalf of Nomadventures during the course of the trip, I understand and agree to the following terms:

  • I will be solely and fully responsible for the operation of the vehicle while in my control, including adherence to all traffic laws and safe driving practices

  • I acknowledge that any and all liability for damages, traffic violations, accidents, injuries, theft, loss, or mechanical issues resulting from my use or misuse of the rental vehicle will rest solely with me.

  • I agree to provide a valid driver’s license and, if requested, submit proof of personal automobile insurance coverage to the rental agency or Nomadventures prior to operating the vehicle.

  • I understand and accept that Nomadventures shall bear no responsibility, financial or otherwise, for any damage to the rental vehicle, damage to third-party property, bodily injury, towing fees, insurance deductibles, or associated costs arising out of my use of the vehicle.

  • I further agree to indemnify and hold harmless Nomadventures, its organizers, and affiliates from any and all claims, liabilities, costs, or damages (including legal fees) resulting from any incident occurring while I am driving or in control of a rental vehicle.

15. Transportation & Pick-Up Responsibility Disclaimer
I understand that transportation may or may not be included as part of a Nomadventures trip, depending on the specific trip package and what has been clearly communicated in writing (via website, email, or group chat) prior to departure.

If transportation is included, I agree to meet at the designated pick-up location(s) as agreed upon by Nomadventures. These locations will be confirmed in writing or verbally by the organizer. I understand that:

  • Nomadventures is not responsible for picking up or dropping off participants from any alternative or personal location not previously agreed to.

  • If I am not present at the agreed pick-up point at the scheduled time, I may miss the transportation and will need to arrange and pay for my own travel to catch up with the group (if feasible).

  • No refund or compensation will be provided for missed activities or delays due to my failure to arrive at the designated pick-up point.
    If transportation is not included as part of the trip, I am solely responsible for arranging my own travel to and from the starting location. Nomadventures may assist in coordinating carpools among participants but is not liable for those arrangements.

Additionally, Nomadventures is not responsible for any third-party transportation arrangements made independently by participants, including ride shares or services not officially affiliated with the trip. Any such arrangements are at the participant’s own risk.

16. Cancellation & Refund Policy
I understand that all bookings are subject to the cancellation and refund policy provided at the time of booking. I agree that deposits are non-refundable unless otherwise stated, and that cancellation requests must be made in writing. Nomadventures reserves the right to deny refunds within 30 days of trip departure unless otherwise agreed upon.

17. Force Majeure
I acknowledge that Nomadventures is not liable for cancellations, delays, or modifications resulting from circumstances beyond its control, including but not limited to natural disasters, pandemics, government restrictions, strikes, weather conditions, or other force majeure events. In such cases, no refund is guaranteed, but Nomadventures will make reasonable efforts to offer rescheduling or credit toward a future trip.

18. Participant Fitness & Assumption of Risk
I certify that I am physically and mentally capable of participating in all planned activities. I understand that hiking, outdoor exploration, and travel inherently carry risks such as injury, altitude sickness, wildlife encounters, or terrain challenges. I voluntarily assume all such risks and agree to notify Nomadventures of any limitations in advance.

19. Dispute Resolution Clause
Any disputes arising out of or related to this agreement shall first be addressed through good-faith negotiation. If unresolved, the parties agree to resolve the dispute through mediation in the State of California before pursuing legal action. Any legal claims must be brought in the appropriate court within San Francisco County, California.

20. Minors Policy (if applicable)
Nomadventures trips are intended for adult participants (18+). If minors are permitted on a specific trip, they must be accompanied by a legal guardian who accepts full responsibility for the minor’s conduct, safety, and participation.

21. Payment Terms

All trip fees must be paid in full by the deadline communicated at the time of booking. Failure to complete payment on time may result in loss of your spot without refund.

22. Digital Communications Clause

I agree to receive essential trip communication through WhatsApp, email, or text message. I understand it is my responsibility to check these platforms regularly for updates before and during the trip.

23. Accommodation & Room Assignment Policy
I understand that accommodations provided by Nomadventures may include a mix of shared rooms, shared beds, and private rooms, depending on the specific trip and the option I select during booking.

By joining the trip, I agree to the following:

  • I may be assigned to share a room or bed with other same-gender participants unless I have selected and paid for a private room upgrade in advance (subject to availability).

  • Room and bed assignments will be based on group size, room layout, and booking preferences communicated prior to the trip.

  • Nomadventures will make every effort to honor participant preferences but reserves the right to make changes as needed for logistical reasons.

  • If I am uncomfortable with sharing a bed or room, I understand that I must request a private room option before the booking deadline and pay any additional cost associated with that upgrade.

  • I accept that shared accommodations are part of the group travel experience and agree to be respectful of the space and fellow participants throughout the trip.

24. Transportation & Car Seat Assignment Policy
If transportation is included in the trip and Nomadventures provides a rental vehicle, I understand that seat assignments will be made by the trip organizer based on group size, comfort, and logistics.

By participating, I agree to the following:

  • I will be assigned a seat in the vehicle—this may be in the front passenger seat, middle, or back row.

  • Seat assignments are made to ensure fairness and safety and may rotate during longer drives at the discretion of the organizer.

  • If I wish to guarantee a front seat for the duration of the trip, I understand this may require an additional fee and must be requested in advance, subject to availability.

  • I agree not to dispute or switch seats without permission, and I understand that the organizer’s decisions are final.

This policy is in place to prevent conflicts, ensure comfort, and maintain a smooth and respectful group travel experience.

25. Acknowledgment & Signature
By signing below, I confirm that:

  • I have carefully read and fully understand all terms outlined in this Participant Agreement;

  • I accept and agree to abide by all rules, responsibilities, waivers, and conditions stated herein;

  • I understand that failure to comply may result in removal from the trip without refund and exclusion from future Nomadventures trips;

  • I agree that Nomadventures may rely on this document as a binding agreement between me and the company.

26. Mixed-Gender Group Policy
Nomadventures trips may include a mixed group of participants of all genders. While we aim to create a respectful and inclusive environment for everyone, participants should be aware of the following:

  • Room and bed assignments are always same-gender only, unless requested otherwise by couples booking together.

  • Shared spaces such as living rooms, kitchens, and vehicles may be co-ed.

  • We will make every effort to accommodate cultural or religious concerns when communicated in advance.

27. Couples & Rooming Policy
Romantic partners attending a trip together may request a private room (subject to availability and additional cost). Public displays of affection should be kept respectful in shared environments. Couples must notify the organizer in advance if they wish to room together.

28. Social Media Etiquette
You already have media permission, but consider setting boundaries on participant posting if needed:

While you are welcome to share your own trip memories on social media, please avoid filming or photographing other participants without their consent. Nomadventures reserves the right to request removal of content that includes other guests without permission or misrepresents the trip experience.

29. Quiet Hours Policy (Especially for Shared Airbnb Stays)
Quiet hours will be enforced between 11 PM and 7 AM in all accommodations out of respect for fellow participants. Loud music, late-night phone calls, or disruptive behavior may result in a warning or removal from the shared space.

30. Emergency Protocol Clause
In the event of an emergency (medical, natural disaster, or logistical), Nomadventures will act in the best interest of the group and participant safety, including contacting emergency services and next of kin. Participants agree to follow emergency instructions immediately and without delay. Nomadventures is not liable for any additional costs incurred due to emergency circumstances.

31. Travel Insurance Disclaimer
Nomadventures strongly recommends that all participants obtain personal travel insurance that covers medical emergencies, trip interruption, cancellations, lost baggage, and personal liability. Participants acknowledge that they are solely responsible for any financial losses that result from not securing appropriate coverage.

32. Baggage & Personal Belongings Disclaimer
Nomadventures is not responsible for the loss, theft, or damage of personal items during the trip, including luggage, electronics, passports, or valuables. Participants are encouraged to travel light and secure important belongings at all times.

33. Social Media & Public Conduct Policy
Participants agree to refrain from posting defamatory, misleading, or intentionally harmful content about Nomadventures, its organizers, or other participants on social media, review platforms, or public forums. Feedback and concerns should be directed privately to the Nomadventures team for resolutio

34. Trip Review Consent
By participating in this trip, I agree that Nomadventures may contact me post-trip for feedback or a review. Testimonials, photos, or anonymous quotes may be used for marketing purposes unless I opt out by written request.

35. Non-Solicitation Clause
Participants agree not to promote their own business, events, or trips within any Nomadventures group, during or after the trip, without prior written permission. This includes WhatsApp groups, shared contact lists, or social meetups formed through Nomadventures.

36. Post-Trip Group Chat Policy
Participants may be removed from group chats within 7 days after the trip ends in order to maintain privacy and make room for new travelers. Any further communication or meetups should be conducted independently outside the official Nomadventures platform.

37. Participant Dismissal Clause
Nomadventures reserves the right to dismiss any participant at any time—without refund—if their behavior is deemed disruptive, unsafe, inappropriate, or in violation of the terms outlined in this agreement. Dismissal decisions are at the sole discretion of the trip leader and may be carried out without prior warning if participant conduct poses a risk to the group’s safety, comfort, or overall experience.


38. No Refund for Voluntary or Involuntary Early Departure
I understand and agree that if I choose to leave the trip early for any reason, or if I am removed due to a violation of this agreement, I am not entitled to any partial or full refund, nor will alternative accommodations or arrangements be provided.


39. Medical Emergency Financial Responsibility
I acknowledge that I am solely responsible for any and all costs related to medical treatment, emergency evacuation, or hospitalization that may occur during the trip. Nomadventures is not liable for covering any medical expenses. I agree to carry adequate personal or travel insurance, or accept full financial responsibility for such expenses.


40. Participant Behavior Disclaimer
Nomadventures aims to create a safe and welcoming environment. However, I understand that Nomadventures is not responsible for managing personal disagreements, personality differences, or interpersonal issues that may arise between participants during the trip. Participants are expected to resolve such matters respectfully and independently.


41. No Guarantee of Social Compatibility
I acknowledge that Nomadventures trips involve diverse groups of individuals and that group dynamics may vary. I understand that Nomadventures makes no guarantees regarding my personal compatibility or connection with other participants.


42. Participant Communication Responsibility
I agree to actively monitor all communications from Nomadventures via WhatsApp, email, and/or SMS for trip updates, changes, and important notices. Failure to review or respond to communication does not exempt me from responsibilities or policies outlined in this agreement.


43. Legal Jurisdiction
This agreement shall be governed by and construed in accordance with the laws of the State of California. Any disputes or claims arising under this agreement shall be brought exclusively in the state or federal courts located in San Francisco County, California, and I consent to the personal jurisdiction of those courts.

44. Digital Consent Clause
By completing an online booking, submitting payment, or checking the “I agree” box during checkout, I acknowledge that this Participant Agreement is legally binding, and I am fully responsible for all terms herein, as if I had signed the agreement in person.


45. Media Opt-Out Option
Participants who wish to opt out of public photo or video use must notify Nomadventures in writing before the start of the trip. While full exclusion from group photos cannot be guaranteed, we will make every reasonable effort to respect modesty, religious, or personal privacy concerns.


46. Sexual Harassment Policy
Sexual harassment in any form—including unwelcome advances, inappropriate comments, or physical contact—will result in immediate removal from the trip without refund and a permanent ban from all future Nomadventures experiences. Participants are expected to behave with the highest level of respect toward all fellow travelers.


47. Illness & Contagious Conditions Policy
In the event of illness, including flu, COVID-19, or any contagious condition, participants must notify the trip leader as soon as possible. Nomadventures may request the participant to isolate, mask, or limit activity to protect the group. No refund is guaranteed due to illness, though partial credit toward a future trip may be offered at Nomadventures’ discretion.


48. Indemnity Clause
I agree to indemnify and hold harmless Nomadventures, its owners, organizers, contractors, and affiliates from any and all claims, liabilities, damages, costs, or losses, including legal fees, that may arise from my participation in the trip. This includes claims resulting from third-party actions, my own decisions, or circumstances beyond Nomadventures’ control.

49. Third-Party Activity & Vendor Disclaimer
Certain activities included in the itinerary may be provided by independent third-party vendors (e.g., local guides, excursion operators, recreational services). Nomadventures is not responsible for the performance, conduct, or safety practices of these third parties. Participation in such activities is entirely at the participant’s own risk, and any issues must be addressed directly with the vendor.


50. Alcohol-Free Accommodation Enforcement
Even in unsupervised settings such as shared kitchens or lounges within accommodations, all participants agree to respect Nomadventures' no-alcohol policy. The presence, storage, or consumption of alcohol in group accommodations is not permitted. Violation of this policy may result in removal from the group space or trip.


51. Pet & Animal Policy
Pets are not allowed on any Nomadventures trip unless pre-approved in writing by the organizer. Approval is subject to accommodation rules, host permission, and group safety considerations. Service animals may be accommodated in compliance with applicable law, but must be disclosed and approved in advance.


52. Final Acknowledgment of Group Travel Nature
I understand that Nomadventures trips are group experiences. This means I may share space, transportation, and daily activities with a diverse group of people. I acknowledge that this is not a private or luxury service. I agree to participate with patience, flexibility, and a positive, team-oriented attitude for the benefit of the entire group.

53. Incident Documentation & Internal Reports
In the event of any behavioral issue, accident, or damage involving a participant, Nomadventures reserves the right to document the incident internally. This includes names, witness accounts, actions taken, and any relevant evidence (such as photographs or written statements). These records may be used for future reference or legal purposes if necessary.


54. Property Damage Responsibility
Participants are financially responsible for any damage they cause to rental properties, vehicles, accommodations, or facilities used during the trip. This includes but is not limited to broken furniture, stained linens, missing items, or lost keys. Nomadventures reserves the right to seek reimbursement for repair or replacement costs as needed.


55. Drone & Filming Equipment Use
Drones or professional photography equipment may not be used during the trip unless explicitly approved in advance. Participants agree to follow all local regulations regarding drone use and acknowledge they are personally responsible for any fines, legal action, or confiscation resulting from misuse. Nomadventures is not liable for any drone-related issues.


56. Emergency Response Authority
In the event of an emergency, including injury, illness, or evacuation, Nomadventures has full authority to act in the best interest of participant safety. This includes contacting emergency services or a participant’s designated emergency contact. Participants understand that medical or evacuation costs are their responsibility and agree to carry adequate insurance or accept full financial responsibility.


57. Group Culture & Participant Behavior
Nomadventures trips are designed to create a respectful and inclusive group environment. Participants are expected to maintain a positive attitude, avoid disruptive or disrespectful behavior, and contribute to a harmonious group dynamic. Behavior that damages the group experience may result in removal from the trip without refund.

By Booking this trip, I confirm that I have read, understood, and agree to all terms, including shared accommodations, transportation, driver liability, refund policies, and assumption of risk.